Job Title:  Administrative Assistant/School Secretary

Job Status:  Permanent/Full Time

Contact:  Christine Pagan, Principal

E-Mail:  christine.pagan@mtcschool.org

Job Description:

The School Secretary plays a vital role in ensuring the smooth operation of the school office. This position serves as the first point of contact for students, parents, and visitors, providing essential administrative support to faculty and staff. The ideal candidate will possess strong organizational skills and a commitment to creating a welcoming environment for all.

Responsibilities

• Perform clerical duties including filing, typing, and proofreading documents to ensure accuracy.
• Maintain student records and assist with administrative tasks related to enrollment and attendance.
• Coordinate communication between teachers, parents, and administration, ensuring timely dissemination of information.
• Assist in organizing school events and activities, providing logistical support as needed.
• Utilize computerized systems for scheduling appointments, managing files, and maintaining office supplies.
• Participate in meetings ensuring that all required information is completed, delivered in advance and available for the appropriate parties.
• Communicate with various internal departments to coordinate projects and/or activities and work closely with external parties in administrative matters. Provide technical information to students, staff, and the public concerning school policies, procedures, actions, activities, and schedules as appropriate.

Skills

• Proven experience as a personal assistant or in office management roles is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent typing skills with attention to detail for accurate documentation.
• Proficiency in proofreading to ensure high-quality written communication.
• Familiarity with customer support principles to enhance interactions with stakeholders.
• Ability to work collaboratively in a team-oriented environment while managing individual responsibilities.
• Strong interpersonal skills to foster positive relationships within the school community.

This position is essential for maintaining an efficient school environment and supporting educational excellence through effective administrative practices.

Qualified and interested candidates please send your resume and cover letter to the Principal at the e-mail address noted above.  Clearances will be required as well as other documentation if the position is offered. 

If the position is offered, the candidate will be required to complete the “Protecting God’s Children” training through the Archdiocese of Philadelphia. Additional information regarding this training can be found here.