Finance Manager
FINANCE MANAGER
TITLE:
Parish Finance Manager
Interested and qualified Candidates are invited to send their resume to:
Mrs. Linda Coyne
Saint Eleanor Catholic Church
647 Locust Street
Collegeville, PA 19426
OVERVIEW
Saint Eleanor Catholic Church -- a thriving, faith-filled, and forward-looking suburban parish is searching for an experienced professional to fill the position of finance manager. This is a hands-on, multi-tasking role, with significant responsibility for oversight in cooperation with the Pastor. Directly supporting and reporting to the Pastor, it is essential that the selected qualified candidate understands fully that Church employment is substantially different from secular employment. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Behaviors must not violate the faith, morals, laws or policies of the Church or the Archdiocese. It is required that this employee be an active, participating Roman Catholic.
MAJOR RESPONSIBILITIES:
Provides leadership and daily supervision of the financial and temporal affairs of the parish with the approval of the Pastor in concert with Archdiocesan policies, procedures, and guidelines.
SUPERVISION RECEIVED:
Pastor
PREAMBLE:
The Church, by its very nature, is called to mission by our Savior Jesus Christ. We are to make disciples of all nations through our worship of God and our service to others, especially the poor, needy or marginalized. The qualified candidate must be willing to embrace the mission of the parish ~ “to serve God, serve others, and make disciples in our community.” Embrace our values of being joyful, “all-in,” and contagiously Faithful. And embrace a focus on the Sunday Worship experience, on a welcoming and hospitable environment, fellowship, authentic community, and friendship leading to discipleship.
The Parish Finance Manager offers his/her expertise to counsel and advise the Pastor and to help carry out the mission of the parish.
In light of the above, the Parish Finance Manager, under the guidance and direction of the Pastor, has an integral role in supervising the temporal aspects of the Church’s mission. His/her knowledge of the financial world is most important to assist the Pastor and Parish Finance Council. In addition, the Parish Finance Manager should be attuned not only to the business activities of the Parish and Archdiocese but to all aspects of parish life.
So that there may be a truly beneficial collaboration between Pastor and Parish Finance Manager, the following guidelines are offered as a job description for a Parish Finance Manager
OBJECTIVE:
To provide leadership and day-to-day supervision of the financial and temporal aspects of the parish in such a way as to enable the Pastor to concentrate on the spiritual affairs of the parish. This leadership is, at all times, framed by necessary approvals from the Pastor in concert with the Policies, Procedures, and Guidelines set forth by the Archdiocese regarding financial and temporal actions.
The position calls for coordination with other members of the staff, participation in staff planning and operational meetings, significant dialogue with the Pastor so that he is fully apprised of matters being considered and acted upon by the Parish Finance Manager.
The Parish Finance Manager must understand the sensitive nature of information he/she has access to and accordingly must treat it in a confidential manner.
DUTIES AND RESPONSIBILITIES:
A. Financial Management
Financial Records
Supervises and/or performs the accounting function of the parish and be certain the employee responsible for maintaining the financial records understands the parish accounting system.
Prepares or requires the preparation of quarterly and year-to-date financial reports for review by Pastor and Finance Council.
Supervises and/or performs the maintenance of parishioner contributions and student tuition records.
Supervises and/or performs the maintenance of other financial records required by the Archdiocese or Pastor.
Financial Control
Develops and monitors a strong system of internal control for parish receipts.
Establishes security measures to ensure the safety of parish funds.
Reviews all invoices prior to payment for reasonableness and accuracy and indicate approval for payment.
Funds Management
Monitors and reconciles parish bank accounts. Maintains surplus funds in insured accounts which are interest bearing.
Schedules vendor’s payments to obtain purchase discounts and meet payroll tax deposit requirements to avoid penalties.
Budget
Coordinates, along with parish leadership, the preparation of an annual budget for the parish.
Submits the annual budget for review by the Parish Finance Council and for review by the Pastor.
Reviews and analyzes financial reports by comparing the actual receipts and expenditures with the approved budget on a quarterly basis and advise the Pastor and Parish Finance Council of significant variances.
B. Personnel
Supervises the maintenance of personnel records for all staff and be certain they include the pertinent information relating to the employees. Determine that all appropriate federal, state, and local taxes are withheld.
Participates in or is responsible for the hiring and termination of employees subject to the prior approval of the Pastor. Supervises the training of new parish employees, when necessary.
Conducts the employees benefits open enrollment, handles requests to change benefits and ensure the accuracy of insurance charges and deductions according to Archdiocesan and parish policy.
Monitors the parish’s employment policy to be certain that it complies with all laws concerning health and safety standards, employment of minors, and with Archdiocesan employment policies regarding employee benefits. Monitors and reviews employee items such as reasonable assurance letters, contracts, timecards, and termination records.
C. Parish Records
Supervises and maintains parish records including the census records and envelope mailing list. All sensitive information must be treated in a confidential manner. Ensures that all parish records are maintained according to Archdiocesan record retention guidelines.
Ascertains and/or ensures that all necessary parish mailings are made in an orderly and efficient manner.
D. Physical Plant
Attentive to the activities of the parish maintenance staff through the Parish Facilities Director and inspects all completed maintenance and repair projects. Ensures through the Parish Facilities Director the ongoing inspection of parish grounds and buildings so that the property is maintained in a safe and aesthetic manner.
Obtains competitive prices and purchases supplies/equipment from vendors offering the best quality items for the most reasonable price.
Conducts capital addition and improvement surveys and submit reports to the Pastor and Parish Finance Council concerning the nature of the work required, priority for completion, and estimated cost –if available.
Ensures that all procedures followed in connection to repair, renovation, and construction of projects conform to the Policies, Procedures, and Guidelines for Archdiocesan Capital Projects; including real estate and insurance transactions.
E. Parish Organizations
Monitors compliance with Archdiocesan policy regarding parish organization bank accounts.
Reviews financial reports of parish organizations prior to their submission to the Pastor.
Reviews bank statements and cancelled checks of parish organizations prior to releasing them to the organization’s treasurer.
Coordinates the fund-raising efforts of the parish organizations to prevent duplication of effort and to ensure their compliance with legal and insurance requirements.
Supervises the storage of parish organizations’ financial records which are over a year old in the parish office.
- Pastor Requirements
Any additional duties required by and in support of the Pastor’s responsibilities to the parish.
REPRESENTATIVE KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of Accounting principles.
Strong computer skills, including Microsoft Office Suite and QuickBooks.
Excellent oral and written communication and interpersonal skills.
Ability to organize, efficiently document, and routinely update information.
Ability to meet deadlines.
Ability to maintain confidentiality.
OTHER REQUIREMENTS:
This is an exempt full-time position with some evening or weekend work required.
Bachelor of Arts in Business or related field.
Three to five years of experience in management and/or supervisory role.
Completion of all necessary Safe Environment documentation required by the
Archdiocese and the Commonwealth of Pennsylvania.
Interested and qualified Candidates are invited to send their resume to:
Mrs. Linda Coyne
Saint Eleanor Catholic Church
647 Locust Street
Collegeville, PA 19426