Administrative Assistant
Those interested in this position please send a cover letter and resume to mainoffice@sjnparish.org
St. John Neumann Parish, Bryn Mawr, PA
SUMMARY:
The administrative assistant performs standard and advanced duties for the St. John Neumann (SJN) Rectory with limited direction, offering primary support to the Pastor of SJN Parish, Rev. Msgr. Michael J. Matz. Partial support is provided, as needed, to other Rectory staff and works in close collaboration with other administrative team members. The assistant is a practicing Catholic in good standing with the Church. This role is a part-time position.
This position fosters the mission of St. John Neumann Parish which provides Catholic liturgical services, faith formation and outreach programs to those in and outside our parish.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assist with SJN Rectory office activities including visitors, phone calls, supplies, mail, emails, files, preparation for committee meetings, facilitation of events, etc.
- Maintain a clean, organized and welcoming environment in the Rectory's main office.
- Assist with SJN communications to support programs and events via emails, letters, including database extractions and mail-merge processes.
- Support liturgical services and other sacramental rites through priest scheduling, documentation, creating programs/booklets/certificates, and other elements.
- Assist with preparation of Rectory staff meetings by identifying agenda items, assembling support materials, and coordinating computer-related aspects of the meeting.
- Manage new parishioner registrations.
- Maintain and manage the SJN Parish facilities and events calendar and space management, parish membership information, and other systems.
- Assist in managing and updating the parish website and weekly Slides presentation
- Record and maintain documents in relation to the ongoing capital campaign including recording pledges and donations, and preparing thank you letters (and other applicable mailings/paperwork)
- Other assignments, projects or duties as assigned by the Pastor.
- Must have demonstrated knowledge of Catholic Church.
- Excellent administrative, time-management and organizational skills.
- Professional, pleasant and respectful disposition across in-person and technical formats; strong written and verbal communication skills.
- Patient and calm demeanor while addressing conflicts and concerns.
- Ability to work efficiently and cooperate harmoniously with others to achieve a common goal.
- Attention to detail and willingness to learn.
- Creative and problem-solving orientation.
- Able to take direction and complete assigned tasks in appropriate time frame.
- Knowledge and understanding of a capital campaign
- Strong communication skills (written and verbal) to ensure that information is clearly relayed and recorded
QUALIFICATIONS:
- Strong computer proficiency, including the ability to develop and maintain digital databases, and create and execute mail merges
- Strong command of Microsoft Office suite (Word, Excel, Publisher, PowerPoint) and Google suite (Docs, Sheets, Slides, Gmail),
- Strong understanding of online platforms including databases (for example, ParishSoft) and websites (for example, WordPress, SquareSpace); willingness to learn the complexities and capabilities of these systems.
- Working knowledge or exposure to Mailchimp, SignUpGenius, and remote meeting tools (for example Zoom, Teams, etc.)
EDUCATION/EXPERIENCE
The Administrative Assistant requires a bachelor’s degree or equivalent. Applicants should have at least one year of experience in an administrative environment.
PHYSICAL REQUIREMENTS
Light lifting.