Job Title

Operations Coordinator (Part-time, 15-20 hours/week)

Reports to

Director, Office for Life and Family

Location

Archdiocese of Philadelphia (222 N. 17^th Street, Philadelphia, PA 19103)

Overtime

N/A

The purpose of the position is to ensure that the Director of the Office for Life and Family is free for higher level strategic planning and execution of the mission of the OLF. Responsibilities include handling a wide range of administrative and operational tasks, including managing correspondence, financial organization, and interfacing with ministry professionals and volunteers on behalf of the Office. This is an on-site position with the possibility of remote work and flexible hours of service, in consultation with the Director. Ideal for a recent college graduate seeking ministerial and office experience, or for a mission-aligned professional in search of supplemental income at the service of the Church. The Office for Life and Family of the Archdiocese of Philadelphia exists to promote, foster, and defend the richness and the gift of the Church’s vision of the human being, focusing in particular on the sacrament of marriage, the family as the domestic church, and the sanctity of every human life from womb to tomb. My office provides a comprehensive understanding of human nature, the person, marriage, and family faithful to the Church, and supports the Church and its members in our efforts to grow in holiness in a culture which increasingly questions and lives at a distance from the Church’s vision of nature, marriage, family, biotechnology, and ethics. This is reflected in the particular resources provided, the advocacy it engages in, and in the ministries it coordinates, supervises, and cooperates with, each of which foster a beautiful unity of theory and pastoral practice.

Communication

• Manage telephone calls, messages and emails, maintaining a response time of one business day
• Promptly acknowledges all communication from Director
• Sort and distribute incoming mail, prepare and organize outgoing mail
• Create and distribute large communication e-mailings via Flocknote according to established office calendar and emergent needs
• Assist in the preparation of monthly mailings to clergy
• Create template responses for typical inquiries
• Interface with other Archdiocesan offices to collaborate on events and initiatives where ministries and audiences overlap
• Represent the office in a professional and friendly manner for minor events
• Build relationships with and support ministry leaders in parishes
• Assist in planning and preparation of meetings and workshops
• Coordinating with ministry partners in scheduling key events
• Familiarity with interdepartmental shared calendar
• Design and create flyers, brochures and booklets
• Collaborate with ministry partners
• Coordinate registration, confirmation and materials for events
• Actively explores opportunities for expansion and renewal of ministries
• Assist director with higher level projects, as needed
• Prepare daily correspondence and other documents, ensuring that they are free from errors and inaccuracies
• Create and maintain electronic and hard copy files
• Maintain database for contacts and programs and update email groups
• Prepare deposits, check requests, invoices and credit card statements
• Photocopy and print various materials
• Provide assistance at events when necessary
• Maintain and order office supplies
• Oversee website updates
• Manage social media accounts
• Participate in other projects, as needed

Scheduling

Projects

Tasks

Education: Bachelor’s degree in Catholic theology preferred, other relevant disciplines and equivalent ministerial service considered

Specialized Knowledge:

• Acceptance and commitment to the authentic teaching of the Catholic Church as professed by the magisterium
• Active sacramental life and membership in a parish
• Proficient in Microsoft Office Suite, Outlook, JotForm, Acceptiva, Canva, Flocknote and WordPress programs (or willing to learn them)
• Social media literate (Facebook, Instagram, etc.)
• Compassion and drive related to persons with disabilities and the Church’s understanding of the person, marriage, and family  
• Spanish competency preferred but not required
• Prior office employment with above or similar responsibilities
• Familiarity with office, archdiocesan, United States Conference of Catholic Bishops and Vatican wide initiatives
• Strong executive function skills
• Excellent organizational and project management skills
• Detail-oriented
• Self-starter/able to strategically plan  
• Ability to prioritize and execute duties amid competing responsibilities
• Strong working memory and attention
• Strong written and oral communication
• Ability to establish and maintain effective working relationships
• Availability to carry out responsibilities in the evening and on weekends as necessary

Abilities:                

Licenses:  N/A

Experience:  Prior experience working in parish, school or office setting preferred.

Are there any physical requirements for this position?  Occasional lifting required.