The Archdiocese of Philadelphia and its entities is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church.

 Title

Capital Projects and Leasing Coordinator

Job purpose

 Coordinator for the department primarily responsible to obtain and prepare all required materials/approvals for registered capital projects and leases.

Duties and responsibilities

Provides administrative support for the Office of Property Services in the following areas:

• Once a project is registered, obtains and tracks materials for capital project contract development through to full execution of contract.  Interacts individually with parishes regarding their involvement and responsibilities in capital projects.
• Prepares construction preparation memo for Office for General Counsel and provides supporting documents
• For capital projects, obtain copies of any/all final warranties
• Once a lease is registered, obtains and tracks materials for new leases and amendments through to full execution of lease
• Prepares final execution memo for Office for General Counsel and provides supporting documents
• Compiles periodic reports on status of capital projects and leasing
• Maintains master lease digest and lease expiration reports
• Assists parishes regarding compliance with Archdiocesan project approval process
• Administers/coordinates contractor Certificate of Insurance review/final approval with Parish and Porter & Curtis.
• Updates & maintains Archdiocesan approved vendor and consultant lists
• Maintains necessary project files; sorts, files and retrieves documents and project records; opens, closes and transfers project files (upon approval and signature of the Director); 
• Coordinates/assists the Archdiocese/parishes in complying with any City of Philadelphia mandates/inspections (facades, boilers, fire escapes, building energy program)
• Assist and provide guidance to parishes on any inquiries regarding maintenance/capital projects/certificates of occupancy
• Performs any other position-related tasks or special projects assigned or required by the Director of Property Services

Qualifications

• Education
  • Bachelor’s Degree in appropriate field
• Skills
  • Communication
  • Organization
  • Problem solving skills
  • Excellent in Microsoft Office Suite
• Abilities
  • Adaptability
  • Strategize
  • Coordination
• Other characteristics such as personal characteristics
  • Understanding, respect and support for Roman Catholic Church teaching mission and values
• Experience
  • 3 or more years in a similar position or field (construction management, real estate, capital expenditures, or related field) with strong administrative capabilities

Physical requirements

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tool or controls; reach with hands and arms; climb stairs; talk or hear.  The employee must occasionally lift or move office products and supplies, up to 25 lbs