St. Charles Borromeo Seminary

St. Charles Borromeo Seminary is seeking a full time Human Resources/Administrative Coordinator/Title IX Coordinator, at their location at 1400 Evans Road, Ambler, PA 19002

This is a benefit-eligible, full-time position. We offer competitive rates and a comprehensive benefits package. Available October 2025.

SUMMARY:

The coordinator supports the mission of the Seminary; particularly focusing on the day-to-day operations for the Finance and Operations Office, Human Resources, Payroll preparation, Safe Environment Compliance for faculty and staff, and Risk Management.

The coordinator will provide administrative assistance to the CFO/COO. The position requires the ability to maintain confidentiality; knowledge of office protocols and practices and have knowledge and an understanding of the culture and mission of the Catholic Church.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Human Resources
  • Payroll (total employees-100) Prepares bi-weekly payroll for faculty, staff and seminarian student assistants; prepares monthly payroll for religious staff; collaborative effort with Archdiocesan Payroll Department. Maintain attendance controls for full-time staff. Collaborate with CFO regarding changes/updates to compensation.
  • Benefits Coordinator: In collaboration with the Archdiocesan HR office, acts as a liaison, open enrollment; enroll employees in designated benefit plan, prepare invoices for payment, research discrepancies.
  • Respond to written requests for employment verification, FMLA, STD/LTD in accordance with Archdiocesan policy.
  • Work with supervisors to address employee relations issues, consult with CFO/COO, Archdiocesan HR office and legal counsel when necessary.
  • Maintain employee personnel files.
  • Recruitment: Collaborate with hiring manager, post opening on job board, receive/review resumes, set up interviews and act as liaison with the candidates, prepare offer letter, onboard, prepare personnel file, respond to unchosen applicants.
  • Point-of-Contact: Performance Evaluations. Faculty Contracts pertaining to salary
  • Process terminated employees; adhere to protocols for employee exit
• Safe Environment Compliance
  • Ensure and facilitate compliance with new lay hires and current lay staff members (renewals); purchase payment codes, provide reimbursement check requests.
  • Maintain Safe Environment staff files for lay staff.
  • Lay Faculty and Staff (100 Employees) prepare yearly USCCB Audit on behalf of Saint Charles Borromeo Seminary adhering to Pennsylvania Child Protective Services Law and Archdiocesan policies for the Protection of Children and Young People. Become familiar with and adhere to updated and/or proactive practice
• Title IX
  • Maintain/Coordinate updates to Title IX policy; work with Seminary Website Publisher to post on Seminary website
  • Update MOU annually; Coordinate among the applicable agencies and personnel to obtain approval signatures.
  • Coordinate and facilitate with the two agencies the required annual training for New Men as well as staff.
  • Obtain and maintain files of signed acknowledgments from trained seminarians and staff
  • Maintain confidential Title IX incident files
• Risk Management:
  • Point of Contact for Workers Compensation/Liability, reporting employee accidents /injuries, Drivers Authorization, Certificates of Insurances. Work in collaboration with the COO to ensure mitigation, minimizing employees’ risks. Prepare invoices for payment.
• Committee Involvement:
  • Support the CFO/COO with two subcommittees of the Board of Trustees: Finance & Budget Committee and Building & Grounds Committee.
• Administrative Tasks include scheduling/maintaining calendar for CFO/COO, serve as the face of Finance and Operations Office, sort/distribute mail, order supplies, leased copy equipment liaison. Prep department invoices for payment.
• Ad-hoc projects assigned by CFO/COO

QUALIFICATIONS: KNOWLEDGE, SKILLS/ & ABILITIES

• Excellent Communication skills
• Proficiency in MS Office/SharePoint
• Display integrity, professionalism, and confidentiality
• Ability to multi-task and follow through with tasks and projects
• Excellent organizational skills and attention to detail
• Knowledge of human resources and accounting protocols and practices
• Ability to work collaboratively

The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE

College degree is preferred; or five years of related experience and/or training; or equivalent combination of education and experience. Proficiency with MS Office, Financial Accounting software (Blackbaud) a plus.

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the employee is occasionally required to stand, walk; sit; reach with hands and arms; talk and hear, climb stairs.
• Must be able to carry and lift items weighing up to 15 pounds.

St. Charles Borromeo Seminary is an equal Opportunity Employer M/F/V/D

Updated: October 2025