PARISH SECRETARY

Saint Paul Parish

2007 New Hope Street,

East Norriton PA 19401

Job title: Parish Secretary

Job Status: Non-Exempt / Part-Time

Hours: 18 Mon-Fri (schedule flexible)

Contact: Rev. Richard K. McFadden, Parochial Administrator

Email: fr.rmcfadden@archphila.org

Primary Functions: Under the direction of the Pastor/Administrator, this position:

• Helps ensure that the Rectory provides a welcoming environment
• Administers office operations supporting the mission of the parish
• Facilitates communications with parishioners.
• Provides general administrative support to the Pastor and to other parish entities as needed.
• Carries out other additional functions as required.

Duties and responsibilities:

• Help ensure that the Rectory provides a welcoming environment
  • Welcome, greet, and assist visitors to the Rectory as needed.
  • Answer the telephone, take messages, and/or refer callers to appropriate person.
  • Reserve Mass intentions as needed.
• Administer office operations supporting the mission of the Parish
  • Maintain all non-sacramental or spiritual records of the parish, including census records, parish databases, and mailing lists, ensuring compliance with Archdiocesan record retention guidelines.
  • Manage the parish calendar; schedule funerals, baptisms, and other parish events
  • Process requests for sacramental records or letters of eligibility.
  • Handle parish correspondence, including occasional mass mailings.
  • Make sure office supplies are arranged, orderly, and in stock.
• Facilitate Communications with Parishioners
  • Prepare the weekly bulletin, proofreading for layout, content, and clarity.
  • Produce posters or flyers for parish events, activities, or initiatives, as needed.
  • Update the parish website and social media sites as needed.
• Provide general secretarial and administrative assistance to the Pastor/Administrator, parish staff, and administrative support to other designated councils, ministries, and organizations.
  • Serve as personal secretary and chief administrative assistant to the Pastor/Administrator in support of his responsibilities to the parish and the Archdiocese.
  • Serve as staff resource for the Pastoral Council, Finance Council, and other Parish Organizations as designated by the Pastor/Administrator.
  • Facilitate the distribution of ministerial directories, schedules, and communications for Extraordinary Ministers of Holy Communion, Lectors, and Altar Servers.

Requirements/Skills/Knowledge and/or Abilities

• Job related skills: familiarity with Catholic culture, practices, and terminology; proficiency in relevant computer programs (word processing, graphic design, data management); proficiency in written communication skills; experience in file and database management.

• Interpersonal skills: friendly demeanor and a willingness to serve; personal motivation and integrity; ability to handle confidential material; ability to work well with parish staff and adapt to unexpected situations or circumstances.

• Education/Experience: high school diploma or equivalent required; associate’s degree or 3-5 years’ experience in related field or similar position preferred.