Parish Services Assistant

Permanent Full Time

Our Lady of the Assumption Parish

Strafford, PA

Those interested in this position please send a cover letter and resume to: Parishoffice@olastrafford.org

PRIMARY FUNCTION OF THIS POSITION

Maintain efficient operations in the Parish Office and serve as the first face of the parish. Provide Parish staff with continued support on a varied range of clerical, secretarial, and administrative issues as it relates to parish operations and parishioner needs. This employee is a practicing Catholic in good standing with the Church.

DUTIES AND RESPONSIBILITIES

Front Desk Reception:

          Answer front door and phones 

          Maintain Mass Book and intention requests (Mass Cards, Vigil Lamps, etc.)

          Handle requests for Sacramental Certificates

          Point of contact for office machines (trouble shooting & supplies) and maintenance supply inventory

          Mail Distribution and Parish-wide bulk mailings

          Create weekly Parish Bulletin and submit to publishing company

          Maintain sick/deceased list

          Coordinate Funeral arrangements and maintain Memorial donation records

          Scan, Fax and Photocopy documents

          Update and maintain databases

     Support liturgical services and other sacramental rites through   documentation, correspondence, creating programs/booklets/certificates, and          other elements for Sacramental and liturgical celebrations

          General support of major parish activities and liturgical events

          Assist with data collection for various parish and Archdiocesan reports

Qualifications:

• Excellent administrative, time-management and organizational skills.
• Professional, pleasant and respectful disposition across in-person and technical formats; strong written and verbal communication skills.
• Patient and calm demeanor at all times.
• Ability to work efficiently and cooperate harmoniously with others to achieve a common goal.
• Attention to detail and willingness to learn.
• Creative and problem-solving orientation.
• Strong command of Microsoft Office suite (Word, Excel, Publisher, PowerPoint)

• Strong understanding of online platforms including databases (for example, ParishDataSystems) and willingness to learn the complexities and capabilities of these systems.

Education/Experience

Minimum of high school diploma; some college or further education preferred.  Applicants should have at least one year of experience in an administrative environment.