Payroll Manager
This job description explains the detail and general nature of the position; and overview of why the job exists and what the job is to accomplish.
| Job Title | Payroll Manager |
| Reports to | Assistant Chief Financial Officer for Operations |
| Location | Educational Financial Services |
| Overtime | No |
Job Purpose
| The Payroll Manager reports to the Assistant Chief Financial Officer in Educational Financial Services and is responsible for coordinating, directing, supervising, and controlling payroll preparation processing and distribution with a third-party vendor for approximately 1,400 regular employees and 700 seasonal employees of the 15 secondary schools and 3 Schools of Special Education.
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Duties and Responsibilities
The Payroll Manager is responsible to ensure that payroll is processed in an accurate, compliant and timely manner, which includes:
- Handling the regular preparation of pertinent administration reports, including monthly, weekly, and quarterly, plus year-end reports
- Oversees and processes time and attendance information/overtime payments
- Assists employees’ with their inquiries concerning any pay issue
- Maintaining payroll information systems, directing the collection, calculation, and entering of data
- Pays employees by coordinating the production and issuance of electronic transfers to bank accounts
- Determines payroll liabilities by approving the calculation of employee federal, state, and local income, social security taxes, employer's social security, unemployment, and workers compensation payments
- Maintains employee confidence and protecting payroll operations by keeping information confidential
- Compiles data from payroll sources
- Manages, calculates, reconciles and payment of all superannuation contributions, benefit deductions, tax deductions, and garnishments.
- Arranges payments for vacation payouts, bonuses, payroll, severance and other adjustments as required.
- Updates payroll records by reviewing and approving changes in exemptions, hiring data, insurance coverage, savings deductions, job titles, and department/ division transfers.
- Complies with federal, state, and local legal requirements and new legislation; enforcing adherence to requirements; advising management on needed actions.
- Monitors the accurate processing of staff appointments, transfers, promotions and terminations.
- Manages and resolves issues relating to payroll production.
- Reviews and improves payroll policies and procedures.
- Ensures that all payroll information and records are maintained in accordance with statutory requirements.
- Supports all internal and external audits related to payroll.
Qualifications
| Education: High School Diploma required, Bachelors Degree, preferred. |
| Specialized Knowledge: Applicable local, state and federal rules and laws and a proficiency in payroll software |
| Abilities: This position requires a dynamic person that is detail-oriented, tactful, accurate, flexible, decisive, discrete, and attentive to planning and organizing, and scheduling and monitoring. The person in this role should poses exceptional interpersonal skills, problem analysis and problem-solving skills, decision making skills and be a team player. |
| Licenses: N/A |
| Experience: 5 years of payroll management |
Working Conditions
Must have child abuse clearances
Physical Requirements
| No |
Direct Reports
No